Virtual Data Room or Dropbox: Which Should You Use?

Chaos in documents, constant delays, difficulties in terms of coordination of efforts – there is a more efficient way of working. Dropbox and the virtual data room provide a secure and organized work environment and data synchronization.

What Does Dropbox Technology Allow?

The business owner pays purely for what he uses. In a typical data center, having your own server room requires large investments in hardware, electricity, fire safety, and salaries for the staff who maintain the equipment and your software. With cloud solutions, these cost items are not.

Dropbox lets you bring all your team content together in one place. Here you can use your favorite tools. Here we help to organize the order and not lose the most important thing. Its mission is to develop better ways to work on a single, intuitive platform, keep your data secure and accessible, helping you and those you work with coordinate and sync together.

The Dropbox technology allows you to create secure micro-containers with the ability to restrict and revoke access rights to critical organization documents. Data access rights management and document protection with Dropbox is implemented by placing documents in a secure container, access to which is limited based on the organization’s security policies.

Dropbox solutions are designed to implement centralized DRM protection of documents of an organization; both solutions function as a client-server system, where the client part is installed on workstations running Windows, macOS, or Linux and mobile devices running iOS and Android. The server part operates under the Linux operating system; MongoDB is used as a database, which avoids additional costs for licensing the solution.

Why Is It Highly Recommended by Professionals to Choose VDR over Dropbox?

End-users remain a key factor in determining the success or failure of cybersecurity projects. If employees seek to access corporate information from any device, regardless of place and time, without observing the security rules adopted by the company, then this data will easily be at risk even with the most stringent policies and implemented information security solutions.

With the virtual data rooms, backups can be made according to the specified parameters, specifying how often you need to save and how long to keep this data. In the event of an emergency, it will be easy to restore information, and all responsibility for safety is on the side of the cloud provider. And these companies value their reputation and the safety of customer data.

The main advantages of the virtual data room over Dropbox are:

  1. Virtual data rooms are very similar to a “hall of records,” allowing companies to keep a stock of documents.
  2. Now, with data room software, you can access business documents 24/7 from anywhere and on any device.
  3. If the document is needed at the meeting, create unique copies yourself. Print them out and give them to each meeting participant.
  4. In the case of a leak, conduct an examination of the document, its fragment, or photograph.
  5. It is very important that the tool allows multiple communication channels and that they are flexible not only in terms of content but also in terms of sending policy.

Almost all of these documents are strictly confidential, and it is important to store and share them securely, which is what virtual data rooms are for. The two-way authentication feature ensures that unauthorized access is restricted. Moreover, data can be transmitted in encrypted form.